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Planning an event is as stressful as appearing for an exam, time is short and you’ve so much to do. Everyone wants their event to be a perfect one, so it becomes the talk of the town. Attendants of the event look forward to everything being perfect because who likes standing in queues to get food?
Planning the perfect event can take days of preparation and hard work. Sometimes, you think that the event is too small to hire a planner but believe it or not, it’s impossible not to miss on anything that too without a planner.
Don’t worry because these days there’s a concept of online event planning. Here you get to plan everything by just making a few clicks. Honestly speaking, event planning couldn’t get easier. So, if you don’t like the procedure of meeting and hiring event planners. Here’s how you can plan your event in just a few clicks and taps away!
Schedule and Organize
Organizing and scheduling are some of the most hectic things for an event planner. Selecting a location, looking after the caters and what not. Online event planning can make things simple for you. It allows you to schedule and organize everything just by sitting at home. Or from any other place with an internet connection.
Yes, you have got it right. All you need to do is assign tasks to everyone by using any event planning software. You can add all your friends, colleagues, and the people responsible for this event on board. One by one, you can start assigning them tasks. For instance – you can ask someone to prepare the guest list, someone to survey the venue, to look after the decor. Sounds good, no?
Distributing works is always a wise choice than taking up everything on your shoulders. It also eliminates ambiguity as to who is performing what works.
This is the 20th century and we are heading towards a safe and secure atmosphere by preserving the environment. So, how about you stop wasting papers just to register people for an event? Because once the event is over, all the papers are good for nothing. You have alternatives available like event planning software. It allows users to register themselves online for any event until seats are available.
You can ask for the same details just like in the registration form, once the user has registered you can handover the ticket. Moreover, you can also generate an e-ticket which is the electronic printable form of ticket. It won’t just save you time and paper, but you’ll also be able to organize and manage all data efficiently.
Let’s say there’s a concert being held but at the very last moment, when everyone’s about to step out nicely dressed, it gets canceled. It’s due to some unavoidable reasons, for instance, the band missed their flight. In this case, you can’t fetch contact numbers of 500 people who were attending the concert, right?
Here’s where the virtual event planning would help you out since everything is being done online. You can send a message or urgent notice to everyone in seconds, that too by making a few clicks. This is because you have everyone together in the same place.
Timely updates are one of the favorite features of virtual event planning because you never know what happens the next moment. Everyone wonders about how event planning can become easy, you got the answer now.
With online registrations, you also need to accommodate users with the option of online payments. Yes, registering for an event is not enough, attendants have to pay before you hand over them the ticket. There are options for credit cards, master pass, PayPal, and bank transfer. You just need to make these available for the users.
However, it depends on your audience. If it’s a prom night, then students won’t have credit cards and for this, you need to take on spot payments. All you need to do is ask their name and registration ID, check with the software and exchange money with the pass. Simple, no?
Have you ever planned an event at college or school? If yes, you know how it is like. Everyone just decides to do their own thing and it turns out to be a disaster. Well, virtual event planning isn’t like that at all. It allows you to monitor everyone and their work progress properly.
Check-in balance on the progress is necessary for every successful event. Furthermore, it allows your team to report any issue or problem right away. Giving you a scale to provide immediate solutions and answers, removing potential chances of errors.
In case, if you’re a strict boss then mind setting deadlines for the tasks assigned to people. This would instantly notify you, whose work is incomplete even after the deadline.
People resist when it comes to event planning due to the high costs involved. Getting an event planning software won’t cost you an arm because there are so many out there. You can select the one that comes under your budget. Furthermore, you won’t have to spend on printing flyers and banners or invites. Because, to your surprise, you can do this all virtually through online event planning.
Believe it not, online promotion is also free. So, if you have a public event coming up make sure to get this tool immediately. Not only it would let you promote for free, but you also have an option to put it up on social media.
There’s no point in pulling your hair while planning an event because it’s not going to work. Rather spend time on getting the right tools and software which is imperative for success. You can look into these ways to know how event planning is made easy in just a few clicks and taps. Well, 80% of the event planners are using event planning software. So, there’s nothing to be skeptical about.